Senior Staff Assistant
Company: The J. Paul Getty Trust
Location: Los Angeles
Posted on: June 2, 2025
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Job Description:
Senior Staff Assistant
Job Family
Administrative and Support Staff
Type
Regular Full-Time
Position Status
Getty Center
Workplace Type
Hybrid/Partially Remote
Salaried/Hourly
Hourly
Hiring Pay Scale
$26.70 - $34.04 Hourly
Salary
Commensurate with experience and internal equity
Program/Department
Conservation Institute - 0650-Communications and Dissemination
Requisition Number
2024-4499
ERRP Eligible
No
Getty is committed to creating a welcoming workplace that reflects
the various backgrounds of the communities we serve. We value
differences in the pursuit of inquiry and knowledge, mutual
understanding, respect, trust, transparency, and cooperation. All
qualified applicants will receive consideration for employment
without regard to age, ancestry, citizenship or immigration status,
color, disability, ethnicity, familial status, gender identity
and/or expression, genetic information, marital status, national
origin, race, religion, sex, sexual orientation, veteran status, or
any other protected status.
Job Summary
The Getty Conservation Institute (GCI) is looking for a Senior
Staff Assistant to provide administrative support and help with
day-to-day office operations for our Digital Content team,
Publications program, and newsletter. The Senior Staff Assistant
will be based in our office at the Getty Center in Los Angeles. The
job will begin in the office full-time and the opportunity to
request a telework schedule may be available after an initial
period of training and orientation and will be discussed and
approved by your supervisor. Typically, staff with approved
telework schedules at the Getty Conservation Institute are in the
office more than half of the time. About Us
The Getty Conservation Institute is dedicated to improving the
conservation of the world's cultural heritage-its art objects,
museum collections, historic buildings, and archaeological sites.
We are located at the Getty Center in Los Angeles, and our work
often takes our staff to heritage sites across the globe including
locations in Europe, South America, Asia, and the Middle East,
where we work in partnership with heritage professionals from the
region. Our staff come from diverse disciplines including
architecture, archaeology, conservation, information science,
chemistry, engineering, operations and business management, and
communications.
Major Job Responsibilities
As a Senior Staff Assistant, you will:* Maintain calendars,
schedule and coordinate meetings, and confirm appointments for
department staff, as well as assist in the organization of
departmental meetings
* Arrange meeting locations, audio-visual equipment, parking, and
catering for staff and consultants, as needed
* Schedule, organize, and assist with panel discussions and
meetings of advisory boards and other experts, both at the Getty
Center and other locations, within the United States and
internationally
* Make business travel and conference-registration arrangements for
department staff, as needed, and prepare expense reports in
accordance with Getty policies and procedures
* Assist with the preparation of budget materials. Track and
monitor expenses across multiple project budgets
* Assist in the administration of contracts for conference
organizers, authors/writers, editors, abstractors, indexers, etc.
Enter contract requests in Getty's financial system, and act as a
liaison to Getty's centralized procurement department to provide
information and resolve issues for timely finalization of
contracts. Correspond with consultants, as needed, about the status
of their contracts. Process invoices, in accordance with Getty
procedures, track invoices and payments
* Assist colleagues in the collection of data and materials for
reports, special projects, budgets, etc.
* Maintain electronic files and records according to our Digital
Data Policies and Procedures
* Compose a variety of correspondence and route incoming mail for
the department
* Proofread correspondence, proposals, and other materials for
department staff
* Answer phones, take messages, and provide routine information to
callers
* Oversee office supply inventories and initiate supply orders
* Serve as a resource to others on Getty policies and
procedures
* May maintain and update mailing lists, request permissions and/or
licenses for texts, photos, and illustrations
* May support the intake process for book manuscripts by renaming
and organizing files, checking file for completeness, comparing
word counts for manuscripts against book proposals, organizing
illustration logs and image files
* May distribute newly published GCI books to staff, contributors,
and project partners
* May support the GCI's presence at conferences, by maintaining the
inventory of conference goods; arranging for shipping of materials
to conference sites; and on occasion, staffing our exhibit booth,
providing information on GCI's projects and activities
* Other duties as assigned You will contribute to the planning of
departmental goals and priorities, and collaborate with colleagues
on departmental activities. Your participation in professional
development opportunities is encouraged and supported through
on-the-job learning, specialized training courses, and
participation in professional meetings and workshops.
Qualifications
Knowledge, Skills and Abilities
* Proficient computer skills and demonstrated experience with
office software and email applications
* Demonstrated ability to follow through and complete assigned
tasks
* Strong verbal and written communication skills
* Excellent customer service/interpersonal skills
* Ability to prioritize and multitask in a dynamic environment
* Attention to detail All candidates must apply online. Please be
prepared to upload your cover letter and resume when prompted to do
so by the online application system. Candidates who successfully
complete the online application process will receive an automated
message via email. If you have questions about this position or the
recruiting process, please write to gcistaffing@getty.edu. The
deadline for applications is June 2, 2025.
Benefits and Perks
Here are just some examples that Getty offers/provides for
full-time employees:
Keywords: The J. Paul Getty Trust, Victorville , Senior Staff Assistant, Other , Los Angeles, California
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